We insist on the details of any maintenance requirements as part of the initial indemnity paperwork, and clarify who is doing it and if it is the supplier, how and when?
The supplier will put and end date of the loan on the paperwork, if we haven't heard anything from them we contact them as the indemnity has expired.
Short term - we class as "it doesn't need any maintenance whilst it's on site" or under 3 months
Long term - requires maintenance during the loan process or over 3 months - we then register on our medical device database.
We will EST all loan equipment every 12 months ourselves too.
We always keep accurate records of everything that comes in the door - we try and be the gateway for all medical devices that enter or leave the hospital.
